Bill of sale 

Use this document: 

• When a sale of an object or goods of any kind has been duly carried out as planned.
• If you have not previously entered into a written sales contract, or to ascertain that the obligations of the contract have been properly fulfilled.
• Whether or not the sale price has already been paid, in full or in part.
• When both parties are satisfied, subject to any balance of the price still to be paid.

Protect your interests as a seller with the following terms and conditions: 

• Clear and unreserved declaration that the buyer accepts the goods as they are, including any notified defects. 
• Release of all liability of the seller and clear indication of the absence of any additional guarantee. 
• Specification of the amount of the price still to be paid, particularly if the sale has been made verbally. 

This document also protects the buyer as follows: 

• Establishment of a title deed when the sale has been made verbally. 
• Specification of the purchase price for tax or customs authorities, as proof. 
• Confirmation from the seller that any price, or part of the price, has been duly paid. 

A bill of sale template is the basis for drafting a legally enforceable document between the seller and the buyer, pertaining to the sale of any type of goods.

Using our bill of sale example the parties may confidently certify that a certain sale has occurred, and outline any remaining rights or obligations, including any disclaimers.

A business may use a sample bill of sale:

• To conclude a sale of merchandise of any type (for example: raw materials, furniture, commodities, stock of goods or hardware).
• Whether the purchase price has already been paid in full, in part or remains due.
• Whether the goods are new or used, without any additional warranty.

Key Aspects of Bill of Sale Document

• A bill of sale form is suitable for any company, registered business or even individuals.
• The document should clearly outline the terms of transaction, such as description of goods, date of sale, and sale price.
• The seller is by default liable for the quality of goods up to their effective transfer (transfer of risks).
• The buyer’s main duty is to pay the price within the deadline.
• The bill of sale document may also specify certain known and disclosed defects of the goods.

Seven tips on Agreement of Sale Template

Protect your interests as a seller by opting for the following options in our agreement of sale sample:

• Include any known or disclosed defects that may have likewise justified the reduction of the price.
• Confirm the exact amount of the price that remains unpaid, if any.
• Use the clause specifying that no additional warranty shall be provided.
• Make the buyer confirm having received, inspected and accepted the goods.

Our bill of sale template UK version also offers legal security to the buyer with the following options:

• Confirm if any price has already been paid, in full or in part.
• Determine whether the VAT may apply on the price, and if it is included or billed on top of the price.
• Reserve the seller’s liability for any undisclosed defect or act of fraud.

Customizing Document Template for Your Needs

Whether a seller or a purchaser, it is simple to use our blank bill of sale form in just a few minutes using AdminTech’s online document builder, and be confident about the legal protection you receive.

With AdminTech’s simple bill of sale template, simply fill in the blank fields with the required information, and the document shall automatically adjust to your specific needs.

Create a Bill of Sale Document with AdminTech

In addition to multiple optional information and choices, a professional bill of sale example is ready once the minimum required information is filled in:

• Parties’ identification and contact details
• Description of merchandise
• Date of sale and acceptance
• Paid or remaining price

Bill of Sale Form FAQ

When to use a bill of sale?

A sample bill of sale should be used every time you conclude a sale or purchase of movable property of any kind if:

• The parties have already carried out a sale, or it is performed on the spot
• No further delivery is required
• Whether the price is already paid, in full or in part, or not

Is a bill of sales legally compliant?

All AdminTech contract examples are prepared and meticulously reviewed by skilled lawyers. This bill of sale form is governed by the laws of England and Wales and complies with international trading principles.

What can you do in case of faulty goods?

If sold goods show defects at the moment of sale, buyers are entitled to certain remedies. These include:

• proportional price reduction
• repair at the seller’s expense
• replacement with similar articles
• or cancellation of sale.

With our bill of sale document you can specify any disclosed defects that shall be accepted by the buyer, without reserve.

What damages can the buyer claim for faulty goods?

In addition to reduction or reimbursement of purchase price, the buyer may be entitled to additional damages, such as:

• faulty goods damage other property of the buyer
• faulty goods cause additional liability of the buyer to his clients
• faulty goods cause a loss of profit opportunities for the buyer

In these cases it is essential to limit the liability of the seller to a maximum amount. If this is important, we advise using a full sales agreement instead of the bill of sale template.

Can you recollect goods for default of payment?

The ownership of goods passes when the parties intend to. In principle, the ownership is transferred once the sales act is made, even if the payment or delivery are postponed.

The bill of sale example is a solid proof that the ownership of the goods has passed on a specific date, without any additional conditions.

What is the difference between a sales agreement and a bill of sale?

Unlike a sales agreement, a bill of sale is rather a certification and a proof in written form of the sale, whereas a contract is drafted in advance.

We advise using a complete standard sale of goods sample if:

• the goods are not yet sold and the deadline is deferred
• the price may be paid in instalments, or in several tranches, including prepayments
• you would like additional warranties or guarantees, representations or proofs.
• you would like to limit liability and reduce your responsibility as a seller.
• you would like to perform a cross-border sale, involving transportation, insurance, customs duties, etc.

How can sellers ensure a successful sales experience?

When it comes to successful selling, transparency is key. To ensure a smooth experience for both parties, make sure to:

• clearly describe the goods and any defects upfront.
• provide proof of ownership from the seller’s side, including any registration, if applicable.
• request all import and export documents if the goods originate from abroad, to ensure that all customs have been duly paid.
• draft and sign a simple act of sale using AdminTech.
• and finally, keep detailed records of all transactions, complaints, and notifications.